Best questions for workspace admins survey about security awareness

Here are some of the best questions for a Workspace Admins survey about security awareness, with tips on designing smart surveys. We’ve seen how effortless it is to build a conversational survey in seconds with Specific—no lengthy forms or manual question-writing needed.

Best open-ended questions for workspace admins about security awareness

Open-ended questions help us uncover rich, thoughtful insights that structured questions often miss. They're perfect when we want to dive deeper or bring hidden issues to light. But keep in mind: open-enders can boost respondent fatigue and nonresponse rates—for example, Pew’s research shows open-ended survey questions can lead to 18%–50% nonresponse compared to just 1–2% for closed questions. [1] Still, when it comes to surfacing unaddressed concerns or unknown pain points, open-ended questions are irreplaceable. In fact, a study revealed that 81% of respondents brought up issues never captured in rating grids, such as late-night system freezes or backup confusion [2].

1. What are the most pressing security concerns you face as a workspace admin?

2. Can you describe an incident where a security policy was unclear or difficult to enforce?

3. How confident are you in recognizing phishing attempts or social engineering tactics that target workspace admins? Why?

4. What security training or resources have been the most helpful for you? What’s missing?

5. Share a situation where quick communication or tool access made a difference in handling a security issue.

6. What changes would you suggest to improve our current security protocols for admins?

7. How do you stay updated on the latest cloud security threats relevant to workspace admins?

8. Describe a time when you felt especially vulnerable to a security threat at work.

9. Are there any areas where you feel unsupported in your role regarding security?

10. What’s your top priority for improving security awareness among workspace admins?

Best single-select multiple-choice questions for workspace admins about security awareness

Single-select multiple-choice questions shine when you need to quantify opinions or make it easier for busy admins to respond quickly. They also spark conversations—giving us a starting point before we ask for deeper feedback. Respondents are far more likely to choose from a list than type a long answer, especially if they’re not sure what we’re really looking for.

Question: How prepared do you feel to identify and respond to a potential security threat in your workspace environment?

• Very prepared

• Somewhat prepared

• Not sure

• Not prepared at all

Question: Which area do you find most challenging as a workspace admin regarding security?

• User access management

• Device security

• Monitoring activity logs

• Security training/resources

• Other

Question: How often do you review or audit your admin-level permissions for potential security risks?

• Monthly or more often

• Quarterly

• Rarely

• Never

When to follow up with “why?” If you want to dig deeper, always ask “why?” right after a respondent selects an option—especially when clarity or reasoning can lead to improvement. For example, if someone chooses “Device security” as their biggest challenge, a quick follow-up like, “Why do you find device security the most challenging?” gets context you’d never get from the multiple-choice question alone.

When and why to add the “Other” choice? If you’re worried there are areas you haven’t thought about—or want to surface something new—always add “Other” with a follow-up. You’ll learn about uncommon or emerging risks that are impossible to predict with standard options.

Using the NPS question for workspace admins and security awareness

Let’s talk NPS: Net Promoter Score isn’t just for customer loyalty—it’s powerful for measuring how likely your workspace admins are to recommend your security practices and protocols to others. It’s a single question: “How likely are you to recommend our security awareness program or tools to another workspace admin?” on a 0–10 scale, with tailored follow-up questions depending on their score. This can give you actionable insight into what’s working, what’s broken, and who your biggest advocates are. You can instantly generate an NPS survey for workspace admins in one click.

The power of follow-up questions

Follow-up questions are where the real value emerges. When surveys only collect first responses, you risk missing the “why” and “how”—the details that matter most for action. Recent research shows that automated follow-up questions lead to richer insights, longer replies, and more thematic detail than static designs. [4] At Specific, we use AI to ask these follow-ups—in real time, customized to the prior answer—making every conversation feel personal and in-depth. Here’s how our automated follow-ups work and why they’re such a breakthrough for survey insights.

• Workspace admin: “I struggle with device security.”

• AI follow-up: “Can you tell me more about what makes device security challenging for you?”

How many follow-ups to ask? We’ve found that 2-3 targeted follow-ups per answer are usually enough to reach real clarity—while keeping the experience friendly and efficient. Specific lets you fine-tune this in survey settings, ensuring you get depth without respondent fatigue.

This makes it a conversational survey: Each follow-up turns a dull list of questions into what feels like a chat with an expert. Respondents stay engaged, and you gather stories, not just stats.

Easy AI analysis: When all that qualitative data comes in, it’s famously hard to analyze. Luckily, AI survey response analysis makes it simple—AI summarizes the big points, themes, and even lets you ask follow-up questions about the findings directly, so nothing gets lost in the noise.

These automated follow-up questions are a game changer. Try generating an AI-powered survey to experience the difference—your respondents (and your future self, reviewing the data) will thank you.

How to compose prompts for ChatGPT to generate survey questions

If you like to brainstorm with AI, composing your prompt matters. Start simple, then give more context for best results.

First, try this:

Suggest 10 open-ended questions for workspace admins survey about security awareness.

But, if you add more about your team, your unique workflows, or recent challenges, you’ll get sharper, more relevant questions. For example:

We are a team of 6 workspace admins in a multinational tech company, managing tools with hundreds of active users. Our biggest concern recently has been phishing attacks and permission escalation. Suggest 10 open-ended survey questions to reveal knowledge gaps and effective training opportunities for security awareness.

Next step, help the AI refine:

Look at the questions and categorize them. Output categories with the questions under them.

Once you spot the categories that matter most (like “phishing risks” or “admin training needs”), dig deeper:

Generate 10 questions for categories ‘phishing risks’ and ‘training opportunities for security awareness’.

What is a conversational survey?

Traditional surveys are static—think long forms, endless grids, zero back-and-forth. Conversational surveys are dynamic: questions adapt, follow-ups probe deeper, and the whole experience feels like chatting with an expert. When you use an AI survey generator, you offload all the heavy lifting of crafting, sequencing, and analyzing surveys by hand.

Why use AI for workspace admins surveys? Because security threats evolve daily, and the challenges workspace admins face change fast. An AI survey example built with Specific is up-to-date, quickly deployable, and captures nuance—no matter how unique your team or tools are. And when you want to truly listen—without bias, fatigue, or ambiguity—a conversational survey delivers. Specific makes this process seamless, from creating a survey to launching it to your team and summarizing replies.

Specific isn’t just another survey tool. It’s best-in-class for conversational surveys, turning feedback into action—while making life easier for creators and admins alike.

See this security awareness survey example now

Start your own workspace admin security survey today—see how AI-powered, dynamic question logic delivers richer insights with less effort, and make every admin’s voice heard.