Here are some of the best questions for a Workspace Admins survey about collaboration effectiveness, plus tips for crafting them. If you want to build your own in seconds, you can generate a custom survey instantly with Specific.
Best open-ended questions for collaboration effectiveness surveys
Open-ended questions open the door for honest feedback and deeper context—they help us go beyond the numbers. These types of questions give workspace admins the space to share what’s really going on. But keep in mind, while open-enders give us richer answers, they're more demanding and can result in higher nonresponse rates—an average of 18% compared to 1–2% for closed-ended questions, according to Pew Research Center. So, balance is key. [1]
Use open-ended questions when you want detail, stories, or a window into the “why” behind responses.
Admins often know things metrics miss; let them speak in their own words to reveal what’s working and what’s holding collaboration back.
Here are 10 open-ended questions to ask workspace admins about collaboration effectiveness:
What are the biggest strengths of your current collaboration tools and processes?
In your view, what barriers hinder effective collaboration among team members?
How do you measure successful collaboration in your workspace?
Can you share a recent successful collaboration experience? What made it work well?
Which features of your current system could be improved to boost teamwork?
What support or resources do you need to facilitate better communication across teams?
How do you handle conflicts or disagreements during cross-team projects?
What types of collaboration would you like to see more of in your workspace?
When collaboration breaks down, what are the leading causes?
If you could change one thing about the way your teams collaborate, what would it be and why?
While open-enders increase nonresponse, the qualitative insights can be gold: a study in Denmark saw 76% of survey participants leave comments, with 80.7% of management teams finding those comments truly helpful for improving quality. [2]
Best single-select multiple-choice questions for workspace admins
Single-select multiple-choice questions are incredibly useful when we want to quantify responses or lower respondent effort—especially at the beginning of a survey or to guide a follow-up. They offer clear answer choices and can be essential for quickly spotting trends.
Use multiple-choice when you want easily comparable data, or need to break the ice before diving into longer-form feedback.
Short, targeted choices get quick answers; plus, they help frame follow-up questions more intelligently.
Here are three examples tailored for collaboration effectiveness:
Question: How would you rate the overall effectiveness of your organization's current collaboration tools?
Very effective
Somewhat effective
Neutral
Somewhat ineffective
Very ineffective
Question: Which challenge do you most frequently encounter when facilitating cross-team collaboration?
Poor communication
Lack of clear roles
Technical barriers
Unclear objectives
Other
Question: How confident are you that all teams have access to the collaboration tools they need?
Very confident
Somewhat confident
Not confident
When to follow up with "why?" If a respondent selects "Somewhat ineffective" or "Not confident," immediately following up with "What makes you feel this way?" can turn a basic response into actionable insight. It's even easier for them to elaborate once they've picked their starting point, and we get the story behind the stat.
When and why to add the "Other" choice? The "Other" option lets admins share edge cases or challenges we might not have considered. Combining "Other" with a follow-up ("Please explain") often uncovers unexpected patterns or unique pain points we’d totally miss otherwise. Even Pew recommends combining structured responses with open text for richer insights. [3]
NPS in workspace admin collaboration surveys
The Net Promoter Score (NPS) question is a time-tested way to measure advocacy and overall satisfaction. For workspace admins, asking how likely they are to recommend current collaboration processes or tools to others in their network can surface both high-level sentiment and cue specific follow-ups—as detractors, passives, and promoters receive tailored probing. For these types of surveys, NPS adds a quantitative anchor and helps spot early signals of disengagement. Try building an NPS survey with Specific's NPS survey generator.
The power of follow-up questions
Follow-up questions are what set great surveys apart. We've written about automated followups before—because they're vital for clarity, probing deeper, and avoiding misinterpretation. Research backs this up: when surveys use dynamic follow-ups, participants give longer replies, touch on more themes, and tease out nuance, but without adding extra burden. [4]
Workspace admin: "Our tools are okay, but communication could be better."
AI follow-up: "Can you describe a recent situation where poor communication was a challenge? What would have helped?"
How many followups to ask? Usually, 2–3 smart follow-ups per key question are plenty. Go further only if you’re not getting to the core issue. Specific lets you control this—set a max depth, and the AI gracefully moves to the next question when ready.
This makes it a conversational survey—turning the static Q&A into a real dialogue, helping admins open up and making the whole experience feel natural.
AI analysis and survey response summaries make it easy to make sense of all the extra context you collect—even with lots of unstructured text. Modern platforms like Specific use AI to analyze survey responses in seconds, revealing key patterns and insights you might have missed.
These dynamic follow-ups are new and powerful—test them out in action by generating a survey and seeing how the flow adapts to each answer.
How to prompt GPTs for workspace admin survey questions
To get tailored survey questions from ChatGPT or other AI, phrasing your prompts with context is crucial. Start simple:
Suggest 10 open-ended questions for Workspace Admins survey about collaboration effectiveness.
If you want even better results, be specific—add details about your workplace, what you hope to uncover, and pain points you've seen. For example:
I manage a global team of workspace admins responsible for onboarding, tool adoption, and cross-team projects. Our collaboration is challenged by time zones and inconsistent tool use. Suggest 10 open-ended survey questions that uncover actionable insights about our current collaboration effectiveness and how we can improve.
Then, ask the AI to organize questions by category:
Look at the questions and categorize them. Output categories with the questions under them.
Finally, once you have categories, you can dig deeper where needed:
Generate 10 questions for the following categories: communication barriers, collaboration tools, and process improvement.
What is a conversational survey?
A conversational survey is a feedback experience that feels more like a chat than a form. Every answer gets personalized follow-ups, probing for clarity or detail—just like a good interviewer would. It’s dynamic, interactive, and often delivered via mobile or in-app chat.
Unlike old-school, manual surveys where every question is fixed, AI survey generators like Specific use context and natural language to ask better questions and instantly analyze feedback for you. Let’s see a quick comparison:
Manual Survey | AI-Generated Conversational Survey |
---|---|
Requires manual drafting and editing | Survey is generated instantly with smart prompts |
Linear, no probing or clarifying questions | Automated AI follow-ups dig for details |
Hard to update or localize | Edit or translate with an AI survey editor |
Static data analysis, manual review | AI-powered response analysis and dynamic insights |
Lower engagement | Feels like a real conversation, increasing participation [5] |
Why use AI for workspace admin surveys? AI-driven survey generators adapt to the flow of conversation, ask better follow-ups, reduce manual workload, and deliver engagement levels that static forms just can’t compete with—especially for complex topics like collaboration effectiveness. If you want a step-by-step guide, see our article on creating workspace admin surveys about collaboration effectiveness.
If you want a real, up-to-date AI survey example or want to see how AI survey builder works, Specific leads in user experience and makes both survey creation and feedback collection smoother and more effective—for creators and respondents alike.
See this collaboration effectiveness survey example now
Ready to get richer, more actionable feedback? Specific lets you create conversational surveys for workspace admins that surface what really matters—fast, with smart follow-ups and instant AI analysis. See how much better your next collaboration survey could be.